Terms and Conditions

Here are the conditions of the agreement between your school or company ("You") and Ibicus International Ltd (company registration no 4932435) and/or Ibicus UK Ltd (company registration no 5402516), hereafter referred to as Ibicus (or "We/us").  Ibicus runs educational courses and does not own schools, transportation or accommodation.

Our Intention

We are in business to provide the highest-quality teaching and training of IB-related subjects at the lowest costs, at the most convenient times and locations for the greatest number of people.

Our Method

We try to put together events which make this happen and to make it work we need firm bookings for each subject on a course to ensure our costs are covered. When a course has had the minimum number of bookings paid in full, we can confirm that that course will run. Depending on the venue costs, the minimum number varies from 5-10 bookings, and we will let you know when the course is confirmed to run as soon as we know ourselves. Naturally, we want to run all our courses, but sometimes it just isn't feasible.

Our Agreement

This is legally binding and governed by English Law once signed and accepted by us with your payment or booking form. If you apply electronically or by phone, it is binding in the same way. The raising of an invoice or pro-forma invoice indicates acceptance of your booking by Ibicus and your acceptance of our Terms and Conditions

Enrolment

We agree to provide you or your proposed teacher with tuition, food and drink (and accommodation, if residential) as described in our website or email. You agree to send us a completed application form or email nomination and the full amount due, which is non-returnable unless we have to cancel the course.

Payment

Our payment terms are stated on our pro-forma invoice, and due amounts must be paid on time, and in full, and at least 30 days prior to the course start date. Bookings made within 30 days of course's start date will require payment with the booking. Please make sure you pay the bank charges for transferring money, so we receive the full due amount.

If you make changes to your booking

We shall do our best to accommodate any changes that you wish to make, such as candidate name or subject, but we will charge a �50 fee per change for the administration of the change. This will be invoiced and due for immediate payment.

If we make changes to your booking

If we have to change a course, we shall inform you immediately and offer you an alternative or a full refund of fees paid for that course.

Cancellation by us

Any of our courses may be cancelled if sufficient bookings are not received (and paid for) at least 2 weeks prior to the course starting.  If we cancel any courses or part of a course, you are entitled to a full refund of all net payments received by us.

Cancellation by you

If you decide to cancel the booking or part of a booking for whatever reason, you must tell us in writing or by email. We retain the course fees, but you may nominate an alternative candidate. Full payment of the course fees is still due, whether a substitute teacher or course is accepted by you or not.

Limit to Liability

We strongly recommend that you buy insurance to cover the cancellation by us of a course. We are not responsible for any costs associated with flight or travel cancellations, so recommend that only refundable flights are booked prior to confirmation of a course.

In the event that a course is cancelled because of insufficient bookings, we offer a full refund of the relevant net fee received.

If an event beyond our control occurs, such as a leader being ill or unable to lead a course, or the venue is not available for whatever reason, then we shall try to run the course with a substitute leader or venue. If that is not practical, a full refund of the course fee will be due to you, but no consequential or additional costs will be paid.

Copyright

Everyone who attends an Ibicus event may have their photograph taken during the event and these photographs may be used by Ibicus in promotional material or as website images, unless an individual gives us written notice before the event of their wish not to be photographed. At no time will the identity of the person in a photograph be available without the prior consent of that individual.

Quite often, people ask us for copies of the photographs as souvenirs of their time with us and we are happy to provide them.